![]() If you use TinyPic, they will give you the URL. Once you know where the image is, you will need to browse to the hosted location URL. If you don’t have access to a web server you can always upload it to a free image hosting site such as TinyPic. I always just upload the image I want to my web server. You need to have your image hosted online somewhere. This is because the temporary link breaks. A lot of people just copy and paste their image into the signature block and while it might appear like it works… most likely when you send it out the receiver is going to get a big blank square with a red “X” in it. You need to have that image hosted online somewhere. Of course, if you don’t want to ever have to worry about which option you should choose, use an email signature generator/solution.Ok, and so here is the part where 85% of people mess up. However, if you know that a lot of recipients will be viewing your emails on mobile devices, you should use hosted imagery. If a large percentage use email clients like Outlook, then embedding images in email signatures is recommended. You need to consider how your customers/clients view the emails you send them. Which option should I choose to show images in email signatures? This is a way of protecting the recipient against possible viruses. However, when using image hosting for your email signatures, a recipient may need to manually click a ‘Download Images’ button for the images to display. This way, the recipient will still be able to make sense of the image if they are unable to view it. It’s also recommended that you add Alt text (alternative text) to any image that you host. Instead, they are essentially downloaded into the message every time it is viewed, making the email file size smaller. This is known as hosting or linking images:Ī hosted/linked image would typically look like this:īy doing this, your images are never a physical part of the email. They will then be referenced in the email using a web URL. You can do this on a web server or via a free image hosting site like Imgur or Flickr. If you don’t want email signature images to appear as attachments, we recommend saving and hosting them. There are also known issues with images being stripped out of emails and increasing in size on iOS devices. This means there is a risk that the images will appear as separate attachments in some email clients. However, when you add images to email signatures for Outlook, Gmail, and other email clients, the size of the messages increase. This is because they are referenced in the source of the message. When an email client refers to these images in email signatures, they will all be displayed automatically. This is when an image file is attached to an email and referenced using a Content-ID (HTML image tags).Ī standard Content-ID will look like this: If you want an image to appear without having to click a ‘Download Images’ button, we recommend embedding it within the email signature itself. ** You can add a hosted image by adding the HTML source via the signature editor. * To add a linked image, you need to open the imge in a browser and copy it into the Office 365 (now Microsoft 365) OWA signature editor. However, there are benefits to choosing one method over the other when creating a signature template. ![]() The vast majority of email clients display images in email signatures without any major issues. You can either embed an image directly into the email signature or host it externally and link to it. To include HTML images in email signatures like a company logo or social media icons, you have two image options available.
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